What do I need to include in my budget?

What will it cost to put on a show?

Well, that depends! No really it does. But seriously here are some things you will want to consider when "counting the cost".

1. Direct cost of production: This category would include royalties, rental fees, music production and any other special needs related to any particular show, such as special effects the need for multiple sets etc.

2. Sets Props and costumes: This one is where established programs really have an advantage. It is a rare show that will send me scrambling back to the drawing board for every detail. Much of what we need, we have. Make sure that you get accurate estimates from everyone on what it will cost to get these three done and then pad that by 20%. Don't tell them you padded, just do it. So, when they go over, not if, when, you'll be prepared.

3. Rehearsal and performance space: This might entail your rent on the space you already have, or renting another space. Don't forget to factor in utilities. Also if you are renting a theatre make sure you understand what is involved. Many times you may pay one price for the hall and microphones, lighting, etc may be add ons. Also, do they expect you to hire their stage manager if so how much, what about other hands? Check to see if they allow you to sell concessions or do other fund raising activities to help offset the cost such as a silent auction.

4. Printing and Promotions: Even if you don't have a huge ad budget you will want fliers and posters, you'll need rehearsal schedules, extra scripts and programs. This can be pricey and don't assume your boss will let you use the office copy machine. Don't forget tickets! Are you printing those or is that the theatres responsibility?

5. Director's fee and other staff: While most theatre companies are largely run on volunteer labor, some people are usually paid to assure their commitment and the success of the production. These might include: director, music director, choreographer and technical director. even if you can't afford to write them a check at least feed them during tech week.

once you have factored in all of these categories pad it a bit more and don't plan to spend the whole wad. It's a rare production that gets cheaper as it goes along, rest assured there will be hidden costs. Did you think you were gonna get rich doing this? Nope, Michael Cain once told a young actor who asked how do you know if this is what your supposed to do with your life that if he could imagine himself doing anything else, he should go do it!